As part of any recruitment process, the organisation collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. What information does the organisation collect? The organisation collects a range of information about you. This includes:
• Your name, address, and contact details, including email address and telephone number.
• Details of your qualifications, skills, experience, and employment history.
• Information about your entitlement to work in the UK; and
The organisation collects this information in a variety of ways. For example, data might be contained in
application forms, CVs or resumes, obtained from your passport or other identity documents, or
collected through interviews or other forms of assessment.
The organisation will also collect personal data about you from third parties, such as references supplied
by former employers, information from employment background check providers and
information from criminal records checks (We use HireRight). The organisation will seek
information from third parties only once a job offer to you has been made.
Data will be stored in a range of different places, including on your application record, in HR
management systems and on other IT systems (including email).
Why does the organisation process personal data?
The organisation needs to process data to take steps at your request prior to entering into a contract
with you. It also needs to process your data to enter into a contract with you.
In some cases, the organisation needs to process data to ensure that it is complying with its legal
obligations. For example, it is required to check a successful applicant's eligibility to work in the
UK before employment starts.
The organisation has a legitimate interest in processing personal data during the recruitment process
and for keeping records of the process. Processing data from job applicants allows the
organisation to manage the recruitment process, assess and confirm a candidate's suitability for
